🔐 Required Role Permissions: Registries
📒 NOTE
This article concerns users who operate in Austria.
As a business operating in Austria, you are required to keep a tamper-proof record of every cash register and retain the resulting DEP7 (data collection log) files for seven years, in line with the Registrierkassensicherheitsverordnung (RKSV) — Austria's cash register security regulation.
The Fiskaly Austria registry integrates the Ventrata Dashboard with fiskaly's fiscalization service to sign each transaction and report the required data to FinanzOnline, keeping your business RKSV-compliant.
Create Fiskaly Austria Registry
In the Ventrata Dashboard, go to Supplier Settings > Registries.
Registries
Press the + New Registry button.
New Registry
Select Fiskaly Austria Registry.
Fiskaly Austria Registry
Enter a name for the registry.
Check the 'Test Mode' box to use the registry for testing purposes.
Keep 'Active' enabled to use the registry.
Registry Name
If you are using destinations, select all those where the registry will be used.
Destinations
Enter your organisation's primary email address.
Email
Select the identification method of your organisation:
VAT registration number - used to identify the organisation in EU transactions, typically in the following format:
ATU12345678
VAT Registration
Tax ID (Steuernummer) - used to identify the organisation for settlements with the local authorities
Tax Number
Enter the following FinanzOnline tax identifiers:
FON Teilnehmer ID
FON Benutzer ID
FON PIN
FON Identifiers
Select the appropriate tax rates for the relevant national or regional tax categories:
Normal Tax Rate (20%)
Ermäßigt-1 Tax Rate (10%)
Ermäßigt-2 Tax Rate (13%)
Besonders Tax Rate (19%)
Press the Create Fiskaly Austria Registry button.
Create Fiskaly Austria Registry
Access and Use the Order Report
To comply with Austrian tax laws, businesses must store DEP7 (data collection log) files securely for seven years. Sales numbers between a DEP7 file and actual sales must match to the cent.
A record of sales can be accessed from the Fiskaly Austria registry detail. Each row in the Order Report represents one order, so orders with multiple or zero-value receipts aren't double-counted in the totals.
Step 1: Download Order Report
Export the order report to obtain raw fiscal data directly from the system.
Export the order report to obtain raw fiscal data directly from the system.
In your Ventrata Dashboard, go to Supplier Settings > Registries.
Registries
Select your Fiskaly Austria registry from the list to open its detail.
Press the ORDER REPORT link.
Order Report
Set the 'Receipt Date From' and 'Receipt Date To' range for the report.
Receipt Date From - Receipt Date To
Download the file in CSV or XLSX format.
Step 2: Validate Report Against DEP7
Compare report totals against your DEP7 export.
Compare report totals against your DEP7 export.
Open the downloaded order report.
Locate the 'Receipt Period Fiscal Gross (EUR)' column.
Order Report
Sum the values in this column.
Compare the total against your DEP7 export.
Both values should match to the cent. If they don't, continue to Step 3.
Step 3: Locate Report Discrepancies
When there's a mismatch between the totals of the two reports, look for discrepancies at the order level.
When there's a mismatch between the totals of the two reports, look for discrepancies at the order level.
Locate the 'Current Fiscal Gross (EUR)' and 'Current Ledger Sales (EUR)' columns.
Current Fiscal Gross & Current Ledger Sales (EUR)
📒 NOTE
The Ledger sales, tax, paid and refunded columns use the Ledgers report’s default sale types and exclude dependent option rows, preventing package sales from being counted twice.
Filter the 'Fiscal vs Ledger Variance (EUR)' column to hide
0.00values. The remaining rows are the orders that need review.
Filter Fiscal vs Ledger Variance (EUR)
Note the 'Receipt Count' and 'Belege IDs' values for each flagged order.
Receipt Count & Belege IDs
📒 NOTE
The order report also lists the 'Order Reference' and 'Order URL', so you can often open the affected order directly from the report.
If you still need to trace the order manually, go to Activity > Comments in your Ventrata Dashboard.
Comments
Use the 'Action' column to filter the list to 'Fiskaly Austria Registry'.
Search for the Belege ID from the spreadsheet.
Open the matching comment to obtain ticket and booking references.
Located Belege ID
Investigate any discrepancies caused by upgrades, changes, or other modifications of the booking.