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How to Create Package Products

Create included products, or includes, that make up your package.

Updated over 2 weeks ago

You can create included products, or includes, which make up your package. To create a package, check the 'Package' box on the product form.
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Package

Package


The product level changes slightly to accommodate the components necessary to create a functional package product. In this article you will learn how to add includes to package products and what the individual settings mean.

Create Included Products

  1. Go to the Included Products tab.

    Included Products

  2. Press the + NEW INCLUDE button.

    New Include

    ​



    πŸ“’ NOTE

    You also have the option to create INCLUDE GROUPS. Include groups are typically used for city passes. You can group includes into groups based on levels (for example, Premium or Standard) and offer a number attractions in each group.
    ​


  3. Tick the 'Optional' checkbox to allow customers to opt out of the attraction.

    Optional

    Optional Include



    πŸ“— TIP

    By default, all includes are required. Use this checkbox to change this setting.
    ​


  4. Select how many times the same include can be redeemed.

    Limit

    Limit



    πŸ“— TIP

    This is useful for annual passes or memberships.



    ​

  5. Check the 'Fixed Rates' box to retain the include's original price instead of the pro-rata rate of the package price.

    Fixed Rates

    Fixed Rates



    πŸ“’ NOTE

    This can be helpful if you want one or more of your includes to represent the majority of the revenue. By default, the pro-rata rate of each include is calculated as follows:

    [package_price] x ([include_price] / [total_price_of_includes]) = [pro-rata_rate_of_include]

    πŸ“˜ EXAMPLE

    A package contains three includes. Its rate is set to $60, while the rates of its individual includes as standalone products have the following rates:

    Include 1 = $20

    Include 2 = $10

    Include 3 = $40

    Their rates in the package are split as follows:

    Include 1 = 60 x (20 / 70) = $17.14

    Include 2 = 60 x (10 / 70) = $8.57

    Include 3 = 60 x (40 / 70) = $34.29

    But if 'Fixed Rate' is ticked on Include 3, the split is adjusted:

    $60 [package_price] - $40 [fixed_rate_include-3] = $20 [remaining_balance]

    Therefore,

    Include 1 = 20 x (20 / 30) = $13.33

    Include 2 = 20 x (10 / 30 ) = $6.67

    Include 3 = $40
    ​


  6. Check the 'Offset Duration' box to offset the travel date of the include by the duration of the package.

    Offset Duration

    Offset Duration


    πŸ“— TIP
    This is useful for return tickets, where the inbound ticket can be booked after the tour's duration.


  7. Select the number of minutes, hours or days the include's tour date should be offset form the other includes' tour dates.

    Offset

  8. Select the included product from the list of your existing products.

    Other Product

    Other Product

  9. Map the package unit (field name) to the include's unit (drop-down field).

    Adult

    Map Units

  10. Enter how many minutes, hours or days before the next include can be redeemed.

    Interval

    Interval


    πŸ“— TIP

    Here's how offset and interval times affect include start dates:

    Offset & Interval Explainer


  11. Keep the 'Allow Overlap' box checked if the tour date and duration of the include can overlap with the tour dates and duration of other includes.

    Allow Overlap

    Allow Overlap

  12. Select an option from the include's list.

    Product Option

    Product Option



    πŸ“’ NOTE

    If no option is selected, the first option on the include's product level is taken.
    ​


  13. Check the 'Open Dated' box if the tour date does not have to be selected at the time of booking.

    Open Dated

    Open Dated



    πŸ“’ NOTE

    The customer has to redeem their ticket for the include within the validity period of the package.
    ​


  14. Select a tour or keep this empty to include all tours in the package.

    Product Tour

    Product Tour


    πŸ“’ NOTE

    If the include is backend-connected and has tour times, its availability is pulled from an external source rather than your supplier's availability settings. Check the included product's tour times by making a test booking. Then, update the package product's tour times to match those of the include.


  15. Uncheck the 'Match tour if only one' box to prevent automatic matching to package tours when the include only has one tour.

    Match Tour if Only One


    πŸ“’ NOTE

    By default, if an included product has only one tour, the β€˜Match tour if only one’ box is checked. This means Ventrata will automatically match that single included product tour with each package tour. Unchecking the box disables this behaviour.


  16. Select a pickup point.

    Pickup

    Pickup

  17. Indicate whether pickup is required for the include.

  18. If pickup should not be offered on the include, tick the 'Pickup Disabled'.

  19. Indicate whether dropoff is required for the include.

    Pickup Required & Disabled, Dropoff Required

    Pickup & Dropoff Configuration

  20. Press the Create Include button.

    Create Include

Create Include



​Next Steps

πŸ•£ Set up opening hours

  • Make your package product available.

🚌 Create tour times

  • If no product tour is selected at the include level, create tour times for the entire package.

🧾 Set rates

  • Add rates for each ticket tier, consider setting reseller rates or strike rates for the web checkout. Or check the "Package include Pricing" box to inherit the price from the includes.

🧩 Learn more about product settings in our article on the product level.

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