There are two methods to create tours:
Create Individual Tours
In your Ventrata dashboard, go to Products > Products.
Products
Select an existing product.
Go to the Tours tab.
Tours
Press the + NEW TOUR button.
New Tour
Enter tour start time.
Tour Time
Enter a unique name or identifier for the tour.
Code
π TIP
This can be, for example, a flight number.
Press the + ADD DATE RANGE button to enter a start and end date for the tour.
Tour Start & End Dates
π NOTEIf you leave the fields empty, the tour is always available.
βSelect a route for the tour as appropriate.
β
π TIPCreate routes for this destination.
Tick the 'Pickup Available' checkbox to allow the selection of a pickup point during booking.
Routes & Pickup Available
π TIPCreate pickups for this destination.
βSelect a pickup which is preselected for the customer during booking.
If the tour offers dropoffs, tick the 'Dropoff Available' checkbox.
Default Pickup & Dropoff Available
π TIP
Create dropoffs.Select which sources can offer the tour.
Sources
Enter the name of a meeting point if applicable.
Enter the latitude and longitude of the meeting point.
Enter a meeting time.
Meeting Point Settings
Add your own template variables.
Template Variables
βπ TIP
Tour template variables can be used to include, for example, information specific to a tour, such as entrance location (Entrance A). Use these variables in voucher templates along with other printing variables.
When applying the variable, make sure to use the correct format:
{tour.your_variable}
.Press the Create Tour button.
Create Tour
Create Tours in Bulk
This process allows you to create tours in regular intervals in a predefined time range.
In your Ventrata dashboard, go to Products > Products.
Products
Select an existing product.
Go the Tours tab.
Press the + BULK NEW TOUR button.
Bulk New Tour
Enter the start time of the first tour in the 'From' field.
Enter the start time of the last tour in the 'To' field.
Enter an interval (in minutes) at which the tour times begin.
From - To Times & Frequency
π EXAMPLESet the 'From' time to 9:00 and 'To' time to 13:00 and set the interval to 'Every' 60 minutes. This setup yields 5 tours, starting every hour (9am, 10am, 11am, 12pm and 1pm).
π NOTEMake sure to account enough time for change of staff, cleanup and other logistical challenges as appropriate.
βEnter how many minutes before the tour begins customers should assemble at the meeting point.
Meeting Time Notice
Press the + ADD DATE RANGE button to enter a start and end date for the tour.
Tour Start & End Dates
π TIPIf you leave the fields empty, the tour is always available.
βSelect a route for the tour if applicable.
β
π TIPCreate routes for this destination.
βTick the 'Pickup Available' checkbox to allow the selection of a pickup point during booking.
Routes & Pickup Avaiable
π TIP
Create pickups for this destination.Select a pickup which is preselected for the customer during booking.
If the tour offers dropoff, tick the 'Dropoff Available' checkbox.Default Pickup & Dropoff Available
π TIP
Create dropoffs.
βSelect which sources can offer the tour.
Sources
Enter the name of a meeting point if applicable.
Enter the latitude and longitude of the meeting point.
Meeting Point Settings
Press the Create Tour button.
Create Tour