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How to Create Options

Options allow you to create variations of your products, for example, based on language, duration or time of day.

Updated over 2 weeks ago

Create a New Option

  1. In your Ventrata dashboard, go to Products > Products.

    Products - Products

    Products

  2. Select an existing product.

  3. Go to the Options tab.

    Options

  4. Press the + NEW OPTION button.

    + New Option

    New Option

  5. Enter option name.

  6. Enter a description as necessary.

    Name & Description

    Option Name & Description

  7. Template Variables


    πŸ“— TIP

    Option template variables can be used to include, for example, information specific to an option, such as entrance location (Entrance A) or access time slot (Entry allowed between 10:00 AM - 05:00 PM). Use these variables in voucher templates along with other printing variables.

    When applying the variable, make sure to use the correct format: {option.your_variable}.


    πŸ“’ NOTE

    If you support multiple languages, fill in the 'Name', 'Description' and 'Template Variables' for each language variant.

    Available Languages


  8. You can make the option exclusive.

    Exclusive

    Exclusive



    πŸ“’ NOTE

    When an exclusive option is booked, it blocks out the tour date and time (if tours are available) and any resource assigned to it.
    ​


  9. Add new or existing tags.

    Tags

    Tags

  10. If your attraction is available in multiple languages, select an offered language for this particular option. Then create a new option for each language variant. Otherwise, keep this field blank.

    Language

    Language

  11. Enter a code for the option.

    Code

    Code



    πŸ“— TIP

    This is useful for filtering and reporting purposes.
    ​


  12. Upload a cover image for the option.

    Cover Image

    Option Cover Image

  13. You can choose to exclude units, tours or extras.

    Disallow

    Disallow Units, Tours & Extras



    πŸ“’ NOTE

    During booking these disallowed elements do not appear in the offering.
    ​



Package Option Settings

The next three steps are option settings for packages. These do not appear in regular product options.

  1. Enter the number of days the package is valid for.

    Validity Days

    Validity Days

  2. Select which includes are not offered in the option.

    Disallow Includes

    Disallow Includes

  3. Enter the number of includes the option has.

    Include Count

    Include Count

  4. Enter option duration in minutes, hours or days.
    ​



    πŸ“— TIP

    Duration starts to count on redemption.
    ​


  5. You have the option to change the duration label (minutes, hours and days) to a label of your choosing, either a language variation or other.

    Duration & Duration Label

    Option Duration & Duration Label

  6. If the option has limited time availability, select the start and end dates.

    Starts On & Ends On

    Option Start & End Date

  7. Enter the minimum and/or maximum number of tickets a booking with this option can contain.

    Minimum & Maximum Booking Size

    Minimum & Maximum Booking Size

  8. Select whether a pickup point can be selected during booking.

  9. Select whether a pickup point must be selected during booking.

    Pickup Allowed & Required

    Pickup Options



    πŸ“’ NOTE

    The 'Allow Custom Pickup' checkbox on the product detail must be also ticked to enforce pickup during booking.
    ​


    πŸ“’ NOTE

    Make sure pickup points are set up for the destination.
    ​


  10. Select which sources can offer the option.

    Available On

    Sources

  11. Enter the name of a meeting point if applicable.

  12. Enter the latitude and longitude of the meeting point.

  13. Enter a meeting time.

    Meeting Point

    Meeting Point Settings

  14. Select an itinerary as appropriate.
    ​



    πŸ“’ NOTE

    Create itineraries for this destination.
    ​


  15. Press the Create Option button.

    Create Option

    Create Option

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