Status

Description

Void

the invoice has been cancelled

Draft

the invoice has been generated but not yet confirmed by the supplier

Confirmed

the invoice has been confirmed by the supplier and the reseller can see the invoice in their dashboard

Paid

the invoice amount has been paid by the reseller or supplier, depending on the receivable type on the invoice

Overdue

the invoice has not been paid as of the 'Date on' date

Un-invoiced

transaction not yet invoiced; this status is not typically used

Bulk Action

Description

Bulk Pay

Pay all selected invoices. Only 'Confirmed' invoices will be marked as paid.

The actual payment does not go through the Ventrata dashboard.

Bulk Confirm

Confirm all selected invoices and the resellers can see them in their dashboards

Bulk Un-confirm

Change the status from 'Confirmed' or 'Overdue' to 'Draft'

Bulk Booking List

View all reseller bookings associated with the selected invoices

Bulk Void

Cancel all selected invoices

Bulk Refresh

Load reconciled reseller bookings to their respective invoices if they fall within the invoicing period

Delete All

Delete all selected invoices

Report function

Description

Total

sum of values

Minimum

the lowest value

Maximum

the highest value

Average

the sum of values included in the report divided by their count

Count

number of the selected parameter

Column

Description

Sales Total

the total sales made by a reseller

Sales Commission

the commission of a reseller

Credit

when resellers use credit cards, they receive a credit; this shows their current credit

Total

the total amount of the invoice

Balance

the outstanding amount

Sequence Value

-

Current

-

Overdue

the amount owed by the reseller or supplier late up to 30 days

Overdue +30d

the amount owed by the reseller or supplier late over 30 days

Overdue +60d

the amount owed by the reseller or supplier late over 60 days

Overdue +90d

the amount owed by the reseller or supplier late over 90 days

Shift ID

unique shift identifier

Order Notes

notes entered in the checkout form

Order Reference

8-character alphanumeric string beginning with the number symbol (#) located in the top right corner on the booking level

Voucher

name of the reseller voucher

Voucher Code

code of reseller voucher used during the sale

Voucher Bill Gap

YES / NO; used with sequential voucher numbers: if a voucher number does not follow the sequence (1, 2, 3, 4, and then 9 comes in), the system automatically creates bookings with voucher numbers that fill the gap between the last and newest booking (5, 6, 7 and 8 - called ‘bill gap vouchers’) to be able to invoice the reseller on the skipped vouchers as they will have been sold (common with physical booklets of vouchers)

Reconciled

indicates whether payments in the transaction are matching

Channel

the source of the sale (Terminal, Web Checkout, Backoffice, Direct API, Concierge, Sales Kiosk, custom channels)

Order Destination

if destinations are set, the destination in which the sale was made

Reseller

name of the reseller who made the sale

Registry

name of registry to register orders in an external system in real time

Registry Data

a reference assigned to the order from an external system

Checkout

name of the checkout through which the order was made

Portal

name of the sales portal through which the order was made

Reseller Destination

destination to which a reseller is assigned to

Reseller Manager

name of the person assigned to a reseller; you can splice revenue from resellers and pin it by manager

Reseller Band

name of the reseller band a reseller is assigned to

Reseller Channel

name of the channel a reseller is assigned to

Connection

name of the connection

Connection Partner

name of the connection partner (reseller)

Checkout Channel

type of channel assigned to the web checkout

Reseller Billing Account Code

custom code used for ERP integrations like SAP

Reseller Billing Customer Code

custom code used for ERP integrations like SAP

Reseller Billing City

city where the reseller resides used for billing and invoicing purposes

Reseller Billing Address

full address of the reseller for billing and invoicing purposes

Reseller Invoice Date Field

specifies whether a reseller is invoiced on the travel, booking or redemption date

Reseller Tags

tags assigned to a reseller; used for filtering

Reseller Tax Registered

indicates whether a reseller is tax registered; if a reseller is tax registered, net tax is calculated using the wholesale price (net tax = tax on wholesale); if a reseller is not registered, net tax is calculated using the retail price (net tax = tax on retail)

Reseller FX

the conversion rate against the reseller’s currency

Reseller Allow Top-ups

indicates whether a reseller is allowed to receive credit top-up; credit is used when a reseller, usually a concierge, accepts cash payments instead of using the payment gateway, which can be a liability for the operation

Supplier FX

the conversion rate against the supplier’s currency

Direct Sale

indicates whether sales where made by your sellers, from your website or kiosk; indirect sales are made by resellers, both concierge or via API

Referrer

URL of a web referrer

Agent

name of an agent working for the reseller

Shift Seller

name of the seller selling through a terminal, who started the shift

Shift Cashier

name of the cashier selling through the backoffice or concierge portal

Shift Location

name of the terminal location

Shift Location Tags

tags associated with the location

Seller

name of a seller; this seller can be different than the shift seller, see ‘Shift Seller’ above. You can assign a promoter, where street sellers are not allowed to sell directly to customers but can bring them to the terminal or box office to finish the sale.

Seller Billing Account Code

code assigned to a seller for billing purposes

Seller Tags

tags associated with the seller

User

name of a user who made sales using a password (manager, finance staff, etc.)

Location

name of the location where the sale was made from

Location Channel

name of the channel which was used to make the sale at the location

Outlet

name of the reseller outlet; outlets can be thought of as chains that can be assigned to a reseller

Email Receipt

indicates whether an email receipt was sent to the customer

Source

name of the source where the sale was made from

Settlement

type of settlement method: Direct - the full amount was paid to you, Voucher - you need to settle the payment with a 3rd party, Deposit - a deposit was paid in the course of the transaction, Wholesale - the reseller paid you the wholesale price, Deferred - there is a balance remaining on the order

Customer

customer full name

Customer Contact

a summary of a customer’s contact information (full name, email address, phone number)

Customer Tags

custom tags assigned to a customer, used for filtering

Customer Salutation

preferred form of address for the customer, for example, Mr., Mrs. or Ms.

Customer Full Name

customer's complete name; may include their first, middle and last name(s)

Customer First Name

customer’s first name; may include a middle name if applicable

Customer Last Name

customer’s last name; may consist of one or more family names

Customer Company

organisation where the customer is currently employed

Customer Department

department within the customer's place of employment

Customer Title

position or role held by the customer within their company

Customer Email

customer’s email address

Customer Mobile

customer’s mobile phone number

Customer Age

customer’s age

Customer Language

customer’s preferred language for communication

Customer Country

customer’s country of residence

Customer Address

street name and number of the customer’s address

Customer City

the city in which the customer resides

Customer Postal Code

state (as in the USA or Mexico) or province (as in Canada or Switzerland) where the customer lives

Customer Notes

ZIP or postal code corresponding to the customer's address

Customer Tax ID

customer notes included at checkout

Customer Tax Office

customer’s tax identification number

Customer Marketing

tax office where the customer files or reports their taxes

Imported

indicates whether a gift card was imported

Test

indicates whether a gift card is a test gift card

IP Address

if a customer made an order through the web checkout, their IP address is shown

User Agent

browser information if a sale comes through the web checkout

Visitor Fingerprint

if a value is displayed, a visitor used fingerprint identification to pay for the order (if implemented)

Delivery Method

delivery method of tickets (via email, sms, QR code, scan digital wallet, print tickets, do nothing)

Currency

currency used to sell a product

Transferred

indicates whether funds have arrived in the operation’s account

Terminal

name of the terminal where the sale was made from

ID

unique alphanumeric string identifying a gift card

Order Balance

the amount due or overpayment of an order

Latitude

the latitude of a virtual location (if set up)

Longitude

the longitude of a virtual location (if set up)

Gross Revenue

the amount of earnings before any deductions or taxes

PAX

the number of passengers regardless of ticket type (tier)

Total

the total amount paid

Confirmed

indicates whether the gift card was successfully processed

Confirmation Date

date of order confirmation

Confirmation Time

time of order confirmation

Gift Time

time of gift card purchase

Redemption Date

date when the gift card was redeemed

Redemption Time

time when the gift card was redeemed

First Used Date

date when the gift card was first used

First Used Time

time when the gift card was first used

Expiry Time

time of gift card expiry; if no date is selected, the gift card is valid for a year to the minute

Message

message from the customer, who purchased the gift card, for the recipient

Label

unique flag associated with a gift card

Tags

tags associated with a gift card

Ledger Code

code automatically assigned to the order because it fulfilled defined by the ledger code

Ledger Code Description

brief description of the ledger code rule

Promotion

discount assigned to the sale of a gift card

Promotion Code

custom code assigned to a promotion

Reseller Reference

-

Surcharge

the amount added to the total, like a booking fee

Payment Fees

the amount charged for using certain payment providers

Paid

the amount that was paid by the customer

Refunded

the amount given back to the customer, for example, they paid more than the amount on the gift card

Disputed

the amount of a credit card payment disputed by the customer

Card Total

the total amount paid by card

Cash Total

the total amount paid by cash

Other Total

the total amount paid by other means

Gift Total

the total amount paid by a gift card

Tax

the value amount of the tax percentage out of the total paid by the customer

Net Tax

the value amount of the tax percentage applied to the total product price (if direct sale) or after commission is deducted from the total (if sold by a reseller); if a product which sells for $100 has 10% tax, and a reseller makes 20% commission on any sale, then net tax is $100 (total)- $20 (20% commission) = $80 -> 10% of 80 = $8 and tax 10% of $100 = $10. For direct sale net tax and tax are the same amount as there is no commission.

Revenue

the amount of earnings from the sale of a single ticket

Balance

the difference between an amount due and an amount paid

Status

status the of the invoice

Reference

the invoice reference number

Notes

invoice notes

Destination

the destination where the invoiced services occurred

Positive Receivable

amount owed to you by the reseller

Negative Receivable

LAP transactions, amount you owe the reseller

Date Field

designates what date the invoice period is based on, booking vs travel date

Invoice Time

the time when the invoice was created

Invoice Date

the date when the invoice was created

Date From

the start date of the invoice period

Date To

the end date of the invoice period

Due On

due date of the invoice