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Availability Management Using Manifests

Learn how to use manifests to manage availability using resources.

Updated over 3 weeks ago

Manifests offer an overview of product and resource availability based on selected criteria. The page takes into account at minimum capacity and resource settings on the product level, available resources assigned to the manifest and bookings.

Depending on your manifest settings, you may first see the availabilities of your product(s) and then resource groups assigned to the manifest.

Product Availability

  1. Go to Calendar > Select your manifest.

    Calendar - Manifest

    Calendar

  2. Review the availability of the product.

    Product Availability

    Manifest

  3. To view or change availability and resource allocation of a specific tour, select the field at the desired date and tour time intersection in the calendar.


    📗 TIP

    Resources are automatically assigned if they have been assigned on the product detail page. If you make any changes to these settings, they will be applied to bookings made since the change. Changes are not applied retrospectively.


  4. Review tour bookings and resources.

  5. If there are no resources assigned, press the + ADD RESOURCE AND GUIDE/DRIVER ASSIGNMENT button.

    Resource Assignment

    Add Resource and Guide/Driver Assignment

  6. Select a resource, a guide and/or a driver (if available) from the new fields from left to right.

    Select Resources

    Resources

  7. If ‘Reassign resources’ was allowed on the product, you can change or remove the assigned resources.

    Reassign Guide
    Reassign Resources

    Re-Assign Resources

  8. Press the Save button to save your changes.

    Save

    Save


Reassign Bookings

When allocating bookings to resources that are no longer assigned to an availability, you will notice a warning sign in the manifest, both in the calendar on hover,

Manifest

and in the manifest detail.

Manifest Detail

Select a manifest from the calendar and press the Top-level Manifest button near the top edge of the manifest to view resources assigned to the availability.

Top-Level Manifest

To correct this,

  1. Select the manifest with the incorrectly assigned resource.

  2. Press the Re-assign Resources button near the top edge of the manifest.

  3. Drag booking(s) from the incorrect assigned resource to one assigned to the availability.

    Re-Assign Resources


Resource Groups

  1. Go to Calendar > [select-your-manifest].

    Calendar - Manifest

    Calendar

  2. Review the capacity of each resource.

    Resource Capacity

    Manifest

  3. To change the capacity of the resource, press the number at the crossing of the desired date and resource.

  4. Change the number in the ‘Capacity’ field.

  5. Untick the ‘Open’ checkbox if desired.

  6. Add notes (optional).

  7. Press the Save button to save the availability of the resource for the given day.

    Update Resource Availability

    Update Availability

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