🔐 Required Role Permissions: Stocks
Create New Stock
Create an inventory record for sellable items.
Create an inventory record for sellable items.
Prerequisites:
Items are set up in your Ventrata dashboard before configuring stock levels.
In the Ventrata dashboard, go to Products > Stocks.
Products - Stocks
Press the + New Stock button.
New Stock
Enter the current quantity of the item.
Keep the 'Active' box checked to indicate that the item is being sold.
Quantity
If the item is a consumable with an expiry date, enter its expiration date here.
Item Expiry Date
Select the stocked item.
Item
Select the location of where the stock is kept.
Stock Location
📒 NOTE
When an item is sold through the Terminal app, the stock quantity is deducted from the stock assigned to the same location as the terminal.
Press the Create Stock button.
Create Stock
Manage Stocks
Configure low stock notifications to be alerted when inventory reaches a certain threshold.
Configure low stock notifications to be alerted when inventory reaches a certain threshold.
📒 NOTE
The system tracks the number of sold items until the stock quantity reaches 0. Once the quantity falls below 0, you can still sell them, but the system no longer tracks the remaining inventory. Set the notification threshold well before your stock is depleted.
In the Ventrata dashboard, go to Activity > Notifications.
Notifications
Make sure that the correct destination is selected.
Press the + New Notification button.
New Notification
Select 'Item Stock Change' from the list of events.
Notification Event
Select which items trigger the notification or keep 'All Items'.
Items
Enter the threshold quantity. A notification will be triggered when the available stock falls below this value.
Notification Threshold
Enter the email addresses of the notification recipients and/or their phone numbers including the country code, no spaces.
Check the 'Use Customer Language' box to deliver notifications translated into the customer's preferred language as provided during checkout.
Email & Mobile Contact
📒 NOTE
Translations of the relevant keys must be provided in Supplier Settings for this to be enabled.
Then press the Create Notification button.
Create Notification